19.1 to 19.3 Emerging operational issues of the committees

back to the Decisions page

Decision directed to
19.1
Decision directed to:
Secretariat

The Secretariat shall:

a) prepare a document for consideration by the Standing Committee containing information relating to the risk-assessment approaches implemented by the Secretariat to determine the best course of action if intersessional work and meetings are affected by emerging operational issues, such as those experienced during the COVID-19 pandemic, and referred to in paragraph 2 g) of Annex 1 to Resolution Conf. 18.2 on Establishment of committees;

b) prepare a document for consideration by the Standing Committee, Animals Committee and Plants Committee reflecting the Secretariat's recommendations for the exceptional circumstances under which it may be appropriate to hold an online meeting or make hybrid options available to Parties to facilitate participation in a face-to-face meeting of the Standing Committee, Animals Committee and Plants Committee; and

c) based on the guidance provided to the committees relating to the use of the Rules of Procedures for the online meetings of the 73rd meeting of the Standing Committee, 31st meeting of the Animals Committee and 25th meeting of the Plants Committee, provide the Standing Committee, Animals Committee and Plants Committee with a document highlighting the provisions in the Rules of Procedure that may require further consideration for online and hybrid meetings.

19.2
Decision directed to:
Animals and Plants Committees

The Animals and Plants Committees shall:

a) taking into account the document prepared by the Secretariat under Decision 19.1, paragraphs b) and c),

i) consider the exceptional circumstances under which it may be appropriate to hold an online meeting or make hybrid options available to Parties to facilitate participation in a face-to-face meeting of the Animals and Plants Committees; and

ii) consider whether adjustments to Rules of Procedures of the committees are required to facilitate online and hybrid meetings and decision-making where these are required and agreed; and

b) propose amendments to Resolution Conf. 18.2 on Establishment of committees and their Rules of Procedure, as appropriate, to the 20th meeting of the Conference of Parties.

19.3
Decision directed to:
Standing Committee

The Standing Committee shall, by its 78th meeting:

a) develop and adopt guidance on a structured, risk-assessment approach to be followed to determine the best course of action if intersessional work and meetings are affected by emerging operational issues, such as those experienced during the COVID-19 pandemic and referred to in paragraph 2 g) of Annex 1 to Resolution Conf. 18.2. In developing this guidance, the Standing Committee will consider the document developed by the Secretariat under Decision 19.1.

b) develop and adopt guidance on the exceptional circumstances under which it may be appropriate to hold an online meeting or make hybrid options available to Parties to facilitate participation in a face-to-face meeting of the Standing Committee. In developing this guidance, the Committee will consider the document prepared by the Secretariat under Decision 19.1; and

c) review the Rules of Procedures of the Standing Committee, taking into account the document developed by the Secretariat under Decision 19.1, to consider whether adjustments are needed to permit and facilitate online and hybrid meetings and decision-making where these are required and agreed.